“Introducing our cutting-edge digital document manager: Your all-in-one solution for secure, streamlined document management. Safeguard sensitive information with top-notch encryption while enjoying effortless collaboration and organization. Experience seamless access from anywhere, anytime. Revolutionize your document management experience today.”

Our Web-based Document Management Information System is a self-hosted, web-based platform designed to streamline the storage, tracking, modification, and management of documents for organizations. This system offers a centralized solution to efficiently handle various document-related tasks and provides a range of robust features, including:

  • Document Sharing and Access Control: Share documents with an unlimited number of users and assign access permissions based on user roles or individual requirements. Documents can be shared for specific time periods, with the option to allow or restrict downloads.
  • Reminders and Notifications: Set up automated, recurring reminders for important tasks and deadlines, ensuring timely notifications for document reviews, renewals, and other key activities.
  • User and Role Management: Easily manage users and roles through an admin panel, providing precise control over access and permissions.
  • Bulk Permissions: Grant or revoke access to multiple documents for multiple users simultaneously, simplifying permission management.
  • Document Download and Preview: Download documents and preview a wide range of file types, including PDFs, Word documents, Excel spreadsheets, PowerPoint presentations, audio and video files, images, text files, and CSV files.
  • Email Integration: Send documents directly via email from within the system (note: integration with Gmail and Microsoft accounts is not available due to two-factor authentication requirements).
  • Document Audit Tracking: Maintain a comprehensive audit trail of document activities, including creation, edits, views, and permission assignments.
  • Document Versioning: Manage multiple versions of a document, allowing users to view and restore previous versions as needed.
  • Comments: Facilitate collaboration by allowing users to comment on documents, providing feedback and engaging in discussions.
  • Multilingual Support: The system supports multiple languages, including English, Spanish, Arabic, Russian, Japanese, Korean, and Chinese, with the option to add more languages as needed.

New Features

  • Amazon S3 Cloud Support: Integrate seamlessly with Amazon S3 for enhanced storage flexibility and reliability.
  • Archive Document Support: Archive documents to keep the document repository organized.
  • RTL Support: Right-to-left language support for improved usability in various languages.

System Requirements

  • PHP Version: >= 8.1
  • MySQL Version: >= 5.6 (recommended: >= 5.7)

Technologies Used

  • PHP 8.1
  • Laravel 9.19
  • Angular 15
  • Angular Material UI
  • Bootstrap
  • MySQL

Change Log

  • 10 May 2024 (V2.0.2):
    • New: Archive Document Support.
    • New: RTL support.
  • 27 March 2024 (V2.0.2):
    • New: Amazon S3 Support.
    • New: Language support for reminder frequency and document audit trail.
    • Fixes: Document upload extension issue, pagination issue, parent-child category issue in document editing, document audit trail on deletion, time zone issue in login audit, document search on parent category.
  • 27 Oct 2023 (V2.0.1):
    • Bug fixes and UI improvements.
  • 14 Aug 2023 (V2):
    • New: Additional language support.
    • New: Customizable logo, login banner image, and title support.
    • Fixes: Date format issue, email sending issue (update SMTP settings), user deletion issue.
  • 31 July 2023 (V1.0):
    • Initial Release

Demo Access

Visit the demo at: Web-based Document Management Information System Demo

Documentation

For full documentation, visit: Web-based Document Management Information System Documentation

With comprehensive functionality and the latest updates, this web-based Document Management Information System is an ideal solution for organizations looking to enhance their document management practices.